WebClock Launches PBJ Ready, an AI-Powered Platform to Simplify CMS Staffing Reporting
New standalone platform uses AI to automate PBJ reporting, identify errors and streamline CMS submissions without requiring facilities to change their existing payroll or workforce management systems.
WebClock, a workforce management software provider since 1999, has launched PBJ Ready, a standalone AI-powered platform designed to simplify Payroll-Based Journal (PBJ) reporting for skilled nursing facilities.
Building on WebClock’s experience supporting PBJ reporting for more than 500 skilled nursing facilities since 2018, PBJ Ready transforms staffing and payroll exports into validated, submission-ready files for the Centers for Medicare & Medicaid Services (CMS).
For skilled nursing facilities, quarterly PBJ reporting is a mandatory but often time-consuming process. Administrators must consolidate staffing data, identify errors and ensure accurate submissions to CMS. Mistakes or missed deadlines can negatively impact a facility’s CMS Staffing Five-Star rating.
PBJ Ready automates much of this process, using AI to reduce manual work, identify potential compliance issues and help administrators resolve errors before submission.
Unlike solutions that require facilities to adopt new workforce management software, PBJ Ready works with existing time and payroll systems, allowing organizations to retain their current software and workflows.
How PBJ Ready Works
The platform combines AI-powered automation, compliance checks and reporting tools to simplify quarterly PBJ submissions:
- Automated data preparation: Merges time or payroll uploads throughout the quarter (including agency staff when they are already in that file), suggests the CMS job code for each job title with a confidence score for one-time customer confirmation, and automatically splits overnight shifts at midnight.
- AI-powered validation: Identifies potential reporting errors, including shifts over 20 hours (approaching the 22.5-hour CMS maximum), missing meal breaks, low RN hours, unmapped jobs, and a missing employee list, while providing suggested solutions for each warning and recording who changed hours, when, and why.
- Simplified CMS reporting: Generates submission-ready XML files and provides a dashboard to monitor staffing performance, project CMS Five-Star ratings and track compliance across multiple facilities.
For organizations seeking additional support, PBJ Ready also offers a managed service where a dedicated PBJ specialist reviews the data, handles quarterly CMS submissions and manages validation reports.
Built on Years of PBJ Reporting Experience
Until now, WebClock’s PBJ compliance technology was available exclusively to customers using its workforce management software. PBJ Ready makes this functionality accessible to any skilled nursing facility with compatible staffing or payroll exports.
“Eight years of PBJ reporting for more than 500 facilities has shown us exactly where the time goes: administrators rebuilding the same spreadsheets every quarter and finding errors after the file has already been submitted to CMS,” said Greg Thompson, CEO of WebClock. “Many facilities losing staffing stars aren’t necessarily short of staff. They’re struggling with the quality of their reporting data. PBJ Ready helps identify and resolve those issues before submission, giving administrators greater confidence in their reporting.”
Available Now
PBJ Ready is available through two subscription plans: Essentials, which provides AI-powered data preparation, validation and reporting tools, and Pro, which adds advanced analytics and a dedicated PBJ specialist to manage the submission process.
To learn more or request a demonstration, visit pbjready.com or contact sales@pbjready.com.
PBJ Ready is a product of IT Computing Services, Inc. (WebClock).